Privacy Notice

1. Introduction

At Azavista, protecting your privacy and securing your personal data is our highest priority. We understand the importance of privacy and are dedicated to strictly adhering to the General Data Protection Regulation (GDPR) and relevant European data protection laws. This Privacy Policy explains comprehensively how we collect, use, and disclose your personal data, providing transparency and clarity in our data practices.

Please read this Privacy Policy carefully to fully understand how we handle your data. By accessing or using the Azavista website, services, or products (collectively "Azavista Services"), you acknowledge and agree that your personal data will be processed as described in this Policy. You may control cookie settings in your browser at any time to manage your preferences.

2. Scope of this Policy

This Policy applies specifically to Azavista’s collection and processing of personal data obtained:

• Through interactions with our website.
• When registering for or using our products and services.
• Through engagement in our marketing campaigns and events.

Azavista acts as a data controller, meaning we determine the purposes and means of processing your personal data. However, this Policy does not govern the processing of personal data handled on behalf of our customers (Customer End User Data). In such cases, the respective customers are data controllers and are responsible for the data handling practices.

3. Data we collect

Personal Data Provided Directly by You: This category includes information you directly provide, such as your name, email address, job title, company details, phone number, and the contents of communications. This typically happens when you fill out contact forms, register for events, participate in webinars, subscribe to newsletters, complete surveys, or interact with forums. Additionally, when making payments, your payment details are securely handled by third-party processors and not directly stored by us.

Personal Data from Third Parties: We occasionally obtain personal data from external sources like public databases, event partners, resellers, professional networks (e.g., LinkedIn), marketing agencies, and analytics providers. Furthermore, we may integrate Google API for user authentication, receiving basic information such as email addresses, names, and unique Google IDs, facilitating secure access to our services.

Automatically Collected Data: We collect certain technical data automatically when you interact with our website or services. This includes IP addresses, browser types, device information, visit durations, page views, interactions, and navigation paths. We use cookies and similar technologies to enhance website functionality, analyze usage patterns, and personalize user experiences.

4. Purposes and Legal Basis for Processing

We clearly define our reasons for processing your data, adhering strictly to GDPR guidelines:

• Consent: For marketing purposes, we will explicitly request your consent, which can be withdrawn anytime.
• Contractual necessity: To deliver our services, manage your account, and respond efficiently to your requests.
• Legitimate interests: We process data to ensure security, improve our products, enhance customer experiences, and manage business communications effectively.
• Legal obligations: Processing is performed to comply with applicable legal and regulatory requirements.

5. Data Sharing

We share your personal data responsibly and securely with:

• Our subsidiaries.
• Trusted service providers contracted to assist with services such as hosting, analytics, and security, all under strict confidentiality obligations and almost all data is encrypted.
• Payment processors, such as Stripe, ensuring secure payment transactions.
• Legal authorities, if compelled by law or necessary for legal processes.
• Potential successors or acquirers of our business in events such as mergers, acquisitions, or restructuring.

6. International Transfer

Where personal data is transferred outside the EU/EEA, we employ safeguards compliant with GDPR, such as European Commission-approved standard contractual clauses, ensuring your data remains protected at a high standard.

7. Data Security

Azavista implements robust technical, administrative, and physical security measures to safeguard your personal data from unauthorized access, disclosure, alteration, or destruction. These include secure data storage, encrypted communication, regular security audits, and employee training.

8. Your GDPR Rights

Under GDPR, you have important rights concerning your personal data, including:

• Right to access your data and request copies.
• Right to rectify inaccurate information.
• Right to request erasure of your data ("right to be forgotten").
• Right to object to or restrict processing.
• Right to data portability, enabling you to transfer your data to another provider.
• Right to withdraw your consent at any point.

To exercise any of these rights, please contact our privacy team at data-security@azavista.com.

9. Data Retention

We retain your personal data only for the period necessary to fulfill the purposes outlined in this policy or as required by applicable law. Upon completion of these purposes or expiry of the retention period, data is securely deleted or anonymized.

10. Children’s Data

Azavista Services are explicitly not directed at individuals under the age of 16. We do not knowingly collect data from minors and will promptly delete any such data if discovered.

11. Cookie Policy

Cookies are small text files stored on your device when you visit a website. We use cookies to enhance your browsing experience, improve our website's functionality, and understand user interactions. Cookies help us analyze website traffic, personalize content, and remember user preferences. We categorize cookies into the following:

• Essential Cookies: Required for basic website operation and cannot be disabled.
• Performance Cookies: Analyze how visitors use the site, enabling us to improve user experience.
• Functional Cookies: Allow personalized content and remember preferences.
• Advertising Cookies: Help deliver targeted advertisements based on your browsing habits.

You have control over cookies through your browser settings, allowing you to manage or delete cookies at any time. Note that disabling cookies may affect certain features and the overall user experience of our website.

12. Changes to the Privacy Policy

We may update this Policy periodically to reflect changes in our data practices, legal requirements, or technological advancements. Any significant updates will be clearly communicated with a revised effective date.

13. Contact Information

For any questions, requests, or concerns regarding your privacy or this policy, please contact us directly:

Azavista Privacy Team
data-security@azavista.com

EFFECTIVE DATE

This Privacy Notice was last updated on 27 March 2025